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COVID-19 Policy & Protocols


​*Please note this policy is fluid and subject to change frequently or as necessary to adjust and or accommodate public safety policy on local, state, and federal levels.

​As the COVID-19 pandemic continues to propagate globally, the Élan Youth Arts Board of Directors monitor the ever-changing landscape pertaining to this virus. Below is essential information and facts that define what COVID-19 is, key information, and preventive measures as reported by the Centers for Disease Control and Prevention (CDC, 


​COVID-19 is a respiratory disease caused by SARS-CoV-2, a new coronavirus discovered in 2019. The virus is thought to spread mainly from person to person through respiratory droplets produced when an infected person coughs, sneezes, or talks. Some people who are infected may not have symptoms. For people who have symptoms, illness can range from mild to severe. Adults 65 years and older and people of any age with underlying medical conditions are at higher risk for severe illness. People 12 years and older are encouraged get COVID-19 vaccines to prevent getting and spreading the illness.


​Key Facts

  • The virus that causes COVID-19 can spread through respiratory droplets when an infected person coughs, sneezes, or talks.

  • Symptoms may appear 2-14 days after someone is exposed to the virus and can include fever, chills, and cough.

  • Some people who are infected may not have symptoms, which is why everyone should take everyday preventive actions.

  • Anyone can have severe illness from COVID-19, especially older adults and people of any age with underlying conditions.

  • If you test positive or negative for any COVID-19 test, you still should take steps to protect yourself and others.


​Prevention Tips

  • Get a COVID-19 vaccine if you are 12 or older. COVID-19 vaccines are safe, effective, and free!

  • Wash your hands with soap and water for at least 20 seconds. If soap and water are not available, use a hand sanitizer that contains at least 60% alcohol.

  • Avoid close contact with people outside your home. Stay at least 6 feet (about 2 arms’ length) from others.

  • Wear a mask in public, even if you don’t feel sick. The make cover will help protect others in case you are infected.

  • Cover your coughs and sneezes with a tissue or the inside of your elbow. Throw used tissues in the trash and then wash your hands with soap and water for at least 20 seconds.

  • Clean and disinfect frequently touched surfaces daily. This includes tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks.

  • Stay home if you have symptoms such as fever, cough, shortness of breath.

  • Seek emergency medical care if you develop severe symptoms, such as trouble breathing, chest pain, new confusion, inability to wake or stay awake, or pale, gray, or blue-colored skin, lips, or nail beds, depending on skin tone.​


​Taking in to consideration the severity of COVID-19, the Élan Youth Arts Board of Directors is implementing the following policy and procedures in regard to mitigating the spread of the infectious disease:


Masks & Face Coverings: Regardless of vaccination status, all staff, members, and volunteers are required to wear a mask at all times, whether indoor or outdoor. According to the CDC, wearing cloth face coverings (masks) is a protective measure in addition to social distancing (i.e., staying at least 6 feet away from others). Cloth face coverings may be especially important when social distancing is not possible or feasible based on working conditions. A cloth face covering may reduce the amount of large respiratory droplets that a person spreads when talking, sneezing, or coughing. Any individual, staff or member, who fails to comply with this policy will not be permitted to participate in any Élan related events, rehearsals, performances, or functions. 


Shared Equipment: The sharing of any equipment will be avoided as much as possible. However, situations may arise in which two members may be required to handle the same equipment. In such a situation, Élan Percussion will provide disinfecting and sanitizing materials in which the shared equipment must be cleaned before being handed over to another member or performer. 


​Vaccinations: All staff and members that are vaccinated will be required to furnish official documentation or record of vaccination. Presenting the physical card of record will be scanned and filed, or a digital copy of record can be emailed to Digital records can be requested through


Non-vaccinated: For individuals that are not vaccinated, a COVID test with a SARS-CoV-2 NEGATIVE result will have to be furnished on a weekly basis, prior to being allowed to participate in any Élan related events, rehearsals, performances, or functions. Failure to provide test results will be cause for the individual to be barred from attending any Élan related events, rehearsals, performances, or functions until the NEGATIVE test result is furnished. 


Contact Tracing: Élan Percussion will conduct its own Contact Tracing program, which will be conducted and archived by the organization's Contact Tracing Program Coordinator (CTPG). Staff and members will be required to complete a short COVID questionnaire prior to arriving to any Élan event or rehearsal, which the results will be collected and recorded by the CTPG. For matters of privacy, staff and members will be be given access to the COVID questionnaire link. 


Unannounced visitors will not be permitted to attend rehearsals at Élan's rehearsal facility. Prior notice must be provided and approved by Élan Youth Arts administration, and attendee will be required to complete the COVID questionnaire.  


All reporting will be delivered on a weekly basis to the Élan Percussion Executive Director and the Élan Youth Arts Board of Directors President. Any incident reports regarding a POSITIVE COVID-19 case will be delivered immediately. Reporting will be shared with parties, entities, and partners that require reporting or are affected by POSITIVE COVID cases.




​In conjunction with the processes and duties performed by the CTPG, the following guidelines detail the organization's handling of a POSITIVE COVID incident.


Early detection is key to the mitigation of COVID-19, which will take full transparency from every participant of Élan. It is important to understand and recognize the symptoms, which are classified in the following manner:



  • Fever (100.4 or above)

  • Congestion/Runny Nose

  • Nausea/Vomiting/Diarrhea

  • Cough

  • Sore Throat

  • Headache

  • Fatigue

  • Body Aches


  • Difficulty Breathing

  • Loss of Taste/Smell

  • Frequent/Severe Coughing


  • Individual has ONE LOW-RISK symptom and no COVID-19 exposure.

  • Individual has TWO or MORE LOW-RISK symptoms and no COVID-19 exposure.

  • Individual has ONE HIGH RISK symptom and no COVID-19 exposure.

  • Unvaccinated individual has been in CLOSE CONTACT with someone awaiting COVID-19 test results or someone with a confirmed positive COVID-19 test result.

  • Individual has a POSITIVE COVID-19 TEST result.

  • Regardless of vaccination status, any individual with symptoms must follow the above guidelines. 



24 hours after significant improvement. Individuals may not return the same day.


After a 10 day isolation period from onset of symptoms. Period of isolation may be reduced by one of the following: 

  • Documentation by healthcare provider of alternative diagnosis for symptoms and improvement of symptoms without medication.

  • Documentation of negative COVID-19 test result after the onset of symptoms and improvement of symptoms without medication. 



An individual that has tested POSITIVE for COVID-19 may return to Élan rehearsals and events after a 10 day isolation period from the onset of symptoms. If asymptomatic, 10 days from the positive test result.


​Individuals may return to Élan rehearsals and events after isolation and improvement of symptoms without medication. 


​Unvaccinated individuals may be able to reduce the 10 day quarantine to 7 days if negative COVID-19 test is presented after the 5th day. 


​*All individuals engaged in in-person activities with Élan Youth Arts, whether they are staff, members, or administration, must comply with these policies, guidelines, and protocols. Failure to do so will merit dismissal; continued refusal can and will be cause for expulsion of the organization. Élan Youth Arts is adopting a ZERO TOLERANCE stand on this matter.



The COVID-19 Contact Tracing Coordinator (CTC) will be responsible for tracking, archiving, and sharing (when necessary) all information pertinent to matters related to COVID-19 exposures and confirmed infections. Under the direction and supervision of the Safety & Compliance Officer and the Executive Director, the CTC will uphold and enforce the policies as listed above throughout the competitive season. As such, the CTC will maintain and regularly update the following databases:



-Upon arrival of all EYA participants (Staff, Administration, Members), the CTC will verify all participants have completed the questionnaire. Link will be made available through URL and QR code for ease of accessibility.         




The CTC will assist in recording the daily attendance of all EYA participants (Staff, Administration, Members), as well as recording additional and supplemental information pertaining to every individual participant.

  • Élan Percussion – Membership Data

  • Élan Percussion – Staff & Administration Data

  • COVID-19 Exposure & Infection Contact Log

In the event of a person’s exposure to COVID-19, or confirmed infection of COVID-19, the CTC will utilize the COVID-19

EXPOSURE & INFECTION CONTACT LOG to record any and all reported incidents as they pertain to individual participants. The CTC will be responsible for designating quarantine timelines according to the policy outlined in this document. 


The CTC will be responsible for completing the contact tracing efforts alongside the Élan Percussion Executive Director as soon as notice has been given of exposure or infection of COVID-19. All incidents will be reported and shared with the following:

  • Élan Percussion Executive Director

  • EYA Safety & Compliance Officer

  • EYA Board President

  • Élan Percussion Staff Coordinators

  • Exposed individuals

  • The Walnut Valley Unified School District point person

  • The Musical & Program Directors of the Walnut High School music department



The CTC will have access to review, verify, and record all EYA participants (Staff, Administration, Members) record of vaccinations against COVID-19.


The CTC will be integral in assisting with the mitigation efforts as EYA relaunches into its 2022 competitive season. The collaborative efforts of the administration, staff, and membership, under the guidance of the Safety & Compliance Officer and the Contact Tracing Coordinator is aiming to render a season with little to no incident for the participants of EYA, and to the Walnut Valley community at large.

For more information regarding the COVID-19 virus, please visit the Centers for Disease Control and Prevention website:

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